Since October 1, 1997, all Idaho employers are required to report new hires to
Idaho Department of Labor. Reports must be submitted within 20 days of the date
of hire. This reporting is part of the national effort to reform welfare.
Idaho Department of Labor will consolidate employer reports into a statewide directory
of new hires, which will be used to locate parents who fail to pay child
support. One of the most common reasons for welfare dependency is non-payment
of child support.
The new hire reporting law covers all Idaho employers either hiring new
employees or rehiring employees whose previous employment was terminated more
than twelve months prior to the current hire date. Employers must provide the
company name, address, federal employer identification number, Idaho
Unemployment Insurance account number, employee's full name, address, social
security number, and date of hire.
Employers can provide this information by sending a completed New Hire
Reporting Form or a copy of the employee W-4 to Idaho Department of Labor.
Employers can obtain a copy of a New Hire Reporting Form by calling
downloading a copy from us in Microsoft Word format here.
Employers who wish to use a W-4 can satisfy the new hire requirement by making
a copy of the W-4, adding the date of hire and the Idaho Unemployment Insurance
employer account number to the bottom of the copy, and submitting the copy to
Idaho Department of Labor within 20 days of the date of hire. Adding the Idaho
Unemployment Insurance employer account number to the bottom of the copy should
be limited to those employees who are covered under Idaho's Unemployment
Insurance law. Copies of completed W-4's or New Hire Reporting Forms can be
mailed to the following address:
Employers preferring to fax the completed W-4 or New Hire Reporting Form to
Idaho Department of Labor may do so by faxing to 208-332-7411.
Employers wishing to report electronically can make arrangements to do so by
calling 1-800-627-3880. Idaho Department of Labor will accept
reporting in the "Diskette Reporting Format" (see selection below) as a file
attached to electronic mail. The "Internet Reporting Using Electronic Mail"
section below contains the correct electronic mail address for such reporting.
Please include a phone number and contact person in your message.
Employers preferring to enter the new hire information on-line may do so with a
web browser, Internet Explorer or Netscape, versions 3.0 and above. The entry
screen uses Microsoft encryption with Secure Socket Layer. A password
is required and can be obtained by telephone using the number listed below.
Electronic and Internet Reporting